Loyola SIS SI System Implementer Vendor Evaluation

Welcome

Thank you for agreeing to participate in the evaluation of the SIS system implementation vendor bids. 

Evaluation Process Overview

The evaluation process will cover each vendor's:

• Written Responses

In accordance with the evaluation assignments that will be provided to you by the project team, the evaluation of each aspect consists of two basic steps:

1. Review the written responses.
2. Record your evaluations in DecisionDirector.

This process is detailed below.

Accessing DecisionDirector

You will receive a personalized email invitation from DecisionDirector, as shown below. Click the long blue link to complete your login information, and then login to DecisionDirector.

DecisionDirector Invitation Email

Evaluating Bids in DecisionDirector

Once you've logged in, you will find the Bid Evaluation activity on your dashboard. Click the "Collaborate" link to reveal the list of associated bid documents and evaluation forms. 

Click Collaborate to Begin

You can use either the list on the right or the tree on the left to navigate to the bid evaluation document(s) and forms.

PLEASE NOTE: At the time these instructions were developed, the final list of bidders was not known.
Placeholder names such as "Company A" have been used instead.

Options to Access and Navigate Bid Documents and Evaluation Forms

Selecting a Vendor Evaluation Form

An evaluation form has been created for each bidder. The forms are identical.

In DecisionDirector, click on the evaluation entry for the selected vendor. Click the Summary link to see the full scope and organization of the evaluation, including your progress to-date.

Depending on what you are currently evaluating, you can open the corresponding evaluation form and record your ratings. In the case of the written responses, the form is presented in the same order as the sections and items found in the bid document.

Select an Evaluation Form and Click Summary

Evaluation Form Summary and Selecting an Area to Evaluate

Item and Progress Counts; Click to Record Evaluations

Entering Your Evaluations

You can use the tree on the left to open any evaluation form and navigate to your assigned areas (sections).

Select any section to access the list of items within.

For each item:

• Select the rating you feel is appropriate from the “Rating” drop down box:
  • 5-Vendor response exceedingly meets our needs
  • 3-Vendor response meets our needs
  • 1-Vendor response partially meets our needs
  • 0-Vendor response does not address our needs
• You may provide a brief statement in the “Rating Comment” field to explain your rating.
• You will need to Save your rating.
  • It is a good practice to click the “Save” button in the upper right-hand corner for each rating you enter. 
  • If you forget click the “Save” button and attempt to navigate away, the system will prompt you to save your work. 
  • You do not have to complete all ratings in one sitting; you may return at any time until closure to continue or alter your ratings.

Entering an Evaluation

Questions?

If you have questions about the bid evaluation process, please contact:

Moran Technology Consulting at:

loyola@morantechnology.com 

For questions about DecisionDirector, please contact support@advantiv.com.